The job involves verifying invoices from logistics service providers, ensuring the accuracy of freight billing for payment processing, and handling any disputes with suppliers and stakeholders. It includes supporting the establishment and monitoring of billing processes, generating timely reports on shipment volumes and supplier performance, and assisting in operational cost control. Additionally, the role requires collaboration with the accounts payable team, identifying process improvements, and providing support during audits and other assigned projects. Essential Duties & Responsibilities Responsible for the verification of the invoices from the PN & JO Logistics Service Providers. Ensure the accuracy of the freight invoice billing and submit for payment processing with the Finance department. Perform auditing and handle exceptions or disputes with relevant suppliers and internal stakeholders. Support establishing and monitoring WD freight billing processes with external suppliers and the internal accounts payable team. Perform correct reporting and timely submission to the management and Finance department. Cooperate with the accounts payable team to manage the freight payment with suppliers on time. Ensure billing accuracy, correct reporting, and timely submission. Generate relevant reports to analyze shipment volumes, unit costs, and supplier performance. Assist in operational cost control. Work with Finance on trends and other related queries. Whenever needed, support assigned logistics operation tasks, including receiving, shipping, and audits. Work with internal teams to identify process improvements, opportunities, and work on improvement projects. Support any other ad-hoc projects as assigned. Provide support during audits as necessary.
REQUIRED: Minimum qualification of Diploma and above. PREFERRED: Preferably with a minimum of 3 years of working experience in the Logistics/Supply Chain-related field. Understanding of freight billing processes, freight auditing, reporting requirements, cost control, and supplier performance analysis. With working experience in multinational manufacturing companies, and preferably familiar with the Oracle system. Proficient in Microsoft Excel, including Microsoft Outlook and PowerPoint. Has knowledge of transportation network optimization and cost reduction (a plus). Knowledge of logistics operations such as receiving, shipping, and audits. Operational finance knowledge. Analytical and organized work approach. Ability to generate reports and analyze shipment volumes, unit costs, and supplier performance. Ability to manage freight billing accuracy, timely submission, and follow-up with stakeholders. Able to propose potential solutions and resolve disputes with the internal and external stakeholders. Able to work independently with minimum supervision. Detail-oriented person and committed to working to meet deadlines. Able to accept challenges and changes quickly. Able to collaborate across cross-functional teams to support process improvements and projects. Proactive, self-motivated, and self-disciplined. Interest in new technology and learning to improve work processes. SKILLS: High degree of execution ability, effective problem-solving skills, and operational finance knowledge. Good written and oral communication skills in English and Bahasa Malaysia, with the ability to communicate with internal stakeholders & external parties. Effective problem-solving skills.
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