The Food & Beverage Coordinator (Service Coordinator) is responsible for providing comprehensive administrative and operational support to the Food & Beverage leadership team. This role ensures the smooth operation of all back-of-house administrative tasks, including cost tracking, sales coordination for private events and in-room dining, and menu management. The F&B Coordinator serves as a liaison between sales, operations, and culinary teams, maintaining efficiency and alignment with Faena’s world-class hospitality standards. This position has an annual compensation rate of $70,000. DUTIES AND RESPONSIBILITIES Track and analyze F&B costs, trends, and variances, providing reports to management Monitor and maintain food, beverage, and operational sales data, assisting in financial planning Support invoice reconciliation, purchase orders, and vendor cost tracking Act as the primary liaison between the F&B team and Sales for buyouts, private events, and in-room dining orders Coordinate pricing, sales forecasting, and cost analysis for private events and specialty menus Work closely with the culinary team to ensure smooth execution of events Oversee the printing and distribution of menus across all F&B outlets Ensure all menu updates are reflected on the website, in-room dining menus, and physical collateral Work with the culinary team to update digital and printed menus seasonally or as needed Assist the F&B leadership team with **data entry, scheduling, and general office support Maintain accurate and organized records for F&B operations, including vendor contracts and product catalogs. Support compliance with health, safety, and food cost control regulations
Minimum 2-3 years of experience in an administrative or coordination role within hospitality, food & beverage, or event sales. Proficiency in cost tracking, data entry, and financial reporting Familiarity with POS, inventory, and reservation systems (such as SevenRooms, OpenTable, MICROS) Ability to multitask and manage multiple projects in a fast-paced environment Strong communication skills to liaise effectively between departments Fluent in English; additional languages a plus Availability to work flexible hours, including evenings and weekends as needed Ability to effectively communicate across multiple teams and departments Knowledge of hospitality operations, menu costing, and event sales procedures. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace. Physical Demands and Work Environment Endure various physical movements throughout the work areas Ability to move safely in uneven terrain or in confined spaces Remain active, constantly moving, or prolonged periods sitting at a desk and working on a computer throughout work shift or prolonged standing for a period Medium Work: Exerting up to 40 pounds of force occasionally, and/or 20 pounds of force frequently, and/or up to 10 pounds of constantly moving objects, may occasionally lift and/or move up to 25 pounds
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