GENERAL MISSION To oversee the Finance and Accounting department in the hotel, and ensure its smooth running so that all financial and management reports are accurate and available by their due dates To define and implement hotel internal control policies and procedures, ensuring their effectiveness so that the profitability of the hotel is maximized (in conjunction with the General Manager of the hotel). RESPONSIBILITIES AND MEANS To oversee the Finance and Accounting department of the hotel. To ensure that the books, records and accounts are maintained accurately and fairly reflect the transactions and administration of the assets of the hotel. To devise and maintain a system of internal accounting control sufficient to ensure that transactions are executed in accordance with Management’s general and specific authorization and in compliance with generally accepted accounting principles and specific country legislation. To review and certify any hotel internal or external financial reporting before distribution Oversee the preparation of the hotel’s yearly operating budget ADMINISTRATIVE RESPONSIBILITIES To ensure that the hotel hold all required licenses and permits to operate. To ensure the hotel has adequate insurance policies in place as stipulated in the Management Agreement To review all proposed contracts for pricing and terms, ensuring that hotel’s interest comes first and is protected at all times To provide assistance to other operational departments in the definition, implementation and follow-up of improved internal control tools. To maintain close communication with third parties such as the Owning company, public auditors, external auditors, local authorities and Accor Regional Office. TECHNICAL RESPONSIBILITIES To oversee and ensure the smooth running of all accounting functions in the hotel and in particular: The timely preparation and release of accurate monthly financial statements and other related reports. All balance sheet accounts are fully reconciled on a monthly basis and discrepancies are immediately identified and corrected. To oversee and ensure the smooth running of Account Receivables, Credit and Cashiering functions, in particular: That all account receivable balances are bona fide and appropriate actions taken to collect overdue amounts. To regularly organise credit meetings with the participation of the General Manager and all concerned Heads of Department where all debtors’ balances are analysed. To oversee the maintenance of the Account Receivable sub-ledgers in creating new debtors’ codes or updating credit limits. The safeguard of all hotel cash and bank assets: to certify all monthly bank and credit card reconciliation, to ensure that all daily cash and cheque collection are duly verified and banked-in intact on a daily basis. To oversee and ensure the smooth running of the overall Cost Control functions, in particular: The actual record and safeguard of all stocks of the hotel with all variances being justified and corrected. The strict respect of all control procedures and policies. To oversee and ensure the smooth running of the purchasing functions, in particular that all procurement of goods and services are done in accordance with the hotel policies and procedures To oversee and ensure the smooth running of the overall payroll and general administrative functions, in particular: The accuracy of the payroll calculation and payment to employees The strict respect of country tax legislation (preparation and filing of all tax matters) To oversee all legal and tax matters related to the hotel in liaison with consultants and local authorities To oversee and ensure the smooth running of the hotel’s computer system. HUMAN RESPONSIBILITIES To ensure that necessary in-house/outside training for all employees of the department is provided, to enable personnel to temporarily fill another position during a regular employee’s absence. To motivate all employees of the department and to encourage consistent job performance.
Knowledge and Experience Diploma in Accounting / Finance Minimum 3 years of experience in a similar capacity Good reading, writing and oral proficiency in English language Proficient in MS Excel, Word, PowerPoint and relevant accounting systems Competencies Strong leadership, interpersonal and negotiation skills Excellent communication and customer contact skills Results and service oriented with an eye for details Ability to multi-task, work well in stressful & high-pressure situations A team player & builder A motivator & self-starter Well-presented and professionally groomed at all times
In compliance with employment laws in Indonesia, this position is only open to Indonesians.