About the Company
A growing education-based business is transitioning from a service-heavy model to a scalable "plug-and-play" system.
The founder is currently heavily involved in:
Sales conversations
Proposal creation
Client delivery workflows
As the business prepares to scale, they are looking for someone to bring structure, systems, and operational clarity across the business.
Role Overview
This is not a traditional EA role.
This position sits between:
Executive AssistantOperations Manager
You will:
Turn messy workflows into structured systems
Build SOPs from scratch
Improve how the business runs day-to-day
Support light client coordination & sales processes
The founder is self-described as not highly organized, so this role is critical in bringing structure and direction.
Key Responsibilities
Systems & Process Creation (CORE FOCUS)
Audit current workflows and identify inefficiencies
Build SOPs for:
Sales → Proposal → Delivery → Follow-up
Create structured workflows for client lifecycle
Build clickable process flows / dashboards / tracking systems
Implement tools (Asana, Notion, etc.)
Business Operations
Organize Google Drive, documents, and internal systems
Create repeatable frameworks for:
Proposal creation
Client onboarding
Delivery tracking
Ensure systems are scalable and easy to maintain
Task & Project Management
Translate vague direction into structured execution
Build and manage task pipelines
Work independently with minimal oversight
Provide updates and maintain visibility on progress
Light Sales & Client Support
Assist with: Proposal writing (based on sales calls)Follow-ups and communication
Maintain casual but professional tone in writing
Coordinate fulfillment tasks (e.g. delivery/logistics)
Working Style
20–30 hours/week (flexible)
PST timezone
Async work encouraged (evenings ideal)
Daily or alternate-day 15-min check-ins (2–5 PM PST)
Founder provides direction → you execute + structure
Must-Have Experience
Strong experience as: EA / Operations Manager / Chief of Staff
Proven track record of:
Building systems from scratch
Creating SOPs and workflows
Experience supporting founders or small teams
Strong written communication (important for proposals)
Experience with:
Google Workspace
Canva (bonus but relevant)
Nice-to-Haves
Background in education or teaching
Experience in service → scalable business transitions
Experience with sales workflows or proposals
Strong sense of tone (casual + professional writing)
Personality Fit (CRITICAL)
Extremely proactive
Structured thinker
Comfortable working with unclear / incomplete direction
Confident enough to guide the founder
Independent decision-maker
Slightly "takes charge" energy
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM