We are seeking a dynamic, driven and organized Executive Assistant (EA) to support the VP of Quality. In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of the Executives while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced environment. You must have a can-do attitude, and be willing to pitch in and help others, to execute effectively and efficiently. You will need to have strong attention to detail and ability to manage competing priorities. A strong written and verbal communication skills, and ability to maintain the utmost level of professionalism is required. The ability to take initiative and to work both independently and as part of a team is vital. Supporting Executives for a company spread across the globe, at times you will need to be flexible with working hours, and self-time management will be necessary. ESSENTIAL DUTIES AND RESPONSIBILITIES: Calendar Management: ensure the Executive’s time is well organized and used to best support the goals of the VP of Quality and the broader company. Meeting Planning and Organization: Support planning and organizing of internal and external meetings, team offsites, country visits, and other meetings. General Enquiries: Act as the source for enquiries and refer routine matters to appropriate parties. Tool Management: Manage expense reports, SOW’s and PO’s, and become savvy with WD’s internal tools such as M365, Co-Pilot etc. Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips. Projects: Work on special projects, as needed. Travel: Manage Executive travel needs, including planning optimum travel arrangements Community: Build the necessary communities to further drive your own development, and to support your peers across the business.
REQUIRED: Experience supporting Vice Presidents (or equivalent) of a large company Highly organized, resourceful, and detail-oriented Ability to prioritize and manage multiple tasks at the same time Ability to work unsupervised Utmost integrity and professionalism Preferred : Excellent written and oral communication skills Excellent time management skills Must be a team player, able to work across multiple different teams Ability to carefully manage the time of the Executive Skills : Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint
WD thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. WD is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at jobs.accommodations@wdc.com to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to WD Ethics Helpline or email compliance@wdc.com .